The summer season is considered to be a perfect time to plan out special corporate celebratory events. The summer months are great for events in general when it comes to planning a corporate event. Plus, you can take advantage of the endless ways to make your event more inviting for the guests as well. All you need to do is incorporate some of the helpful tips as well as tricks into the planning of an event so that it can be a success.
We have listed some important and useful tips that will offer you everything you need to know about the things to incorporate in your corporate summer event planning.
Below-mentioned is some of the helpful tips that can help you plan a successful corporate event.
Always plan around the predicted weather
When it comes to summer weather, it is all about variety! Sometimes one week goes by with a lot of sunshine, and the next week can be a week of thunderstorms and heavy rains. Trust us, nothing would be worse than your attendees being caught up in the rain or heavy wind and sometimes this leads to heavy traffic. Therefore, to avoid any weather disasters from ruining your event, check the weather beforehand. Also, keep in mind that the details of the weather on the day of your event vary depending on how far you plan out. So be mindful of that
Luckily, there are so many options available for corporate events that offer multi-purpose spaces, whether it be a gala, ceremony or seminar. For instance, Udman, Panchsheel venue can be booked for such events.
Save-The-Date
It is always recommended to estimate the number of people attending the event before planning the event so that you can make all the arrangements accordingly! This should also be kept in mind before you book the perfect space as well. This is important because you don’t want to end up booking a space that is either too small for your attendees or too large, leaving people to believe that there wasn’t a positive turn-out.
Also, you should always send out save-the-dates with a request for a response from your potential attendees. This will be a great way to know how many people will be able to make the event.
Selecting a Theme for the event
After booking the wedding venues, the next step should be choosing the theme of the event. This will ensure that everything is well-organized, engaging, and professional presentation for your guests. If you pick a theme then it will be easy for you to select other things for the event. You can even keep your crown engaged as well!
We would recommend you to use the main company colours for décor to keep it professional yet presentable. You can even add accents featuring your company’s logo around the room. Above all, you should utilise the coloured lighting that will also accentuate the space keeping the audience focused as well as engaged. Going for colour-changing LED lighting to keep your audience captivated will prove to be a good idea for you.
No Corporate event can happen without WIFI
A corporate event requires a strong WIFI to handle all its working! Also, it is a must to keep your guests connected at the event. Therefore, you need to look for a space that offers you fast-performing WIFI. There must be some presentations that require internet access for showcasing to the audience. It would also be required for exchanging business details as well, therefore, you can’t neglect the availability of WIFI, which is the basis of all communication at a corporate event.
Give attention to the food menu
No event is complete without an arrangement of food and beverages! Also, if you serve a nice menu, then it will leave a lasting impression on your guests attending the event. Food items that you want to add to your menu mainly depend upon you! You can go for all-inclusive, or even offer a vegetarian or vegan option that could be requested on your save-the-date responses. You need to gauge your co-workers by considering their ages and their preference too between veg or non-veg. These factors can help you decide the food items to be served at the event.
Be in touch with the guests
It is really important to be in touch with your guests who have attended your event both before and after the event. You should know how many people will be attending the event, and also even know how many people actually showed up. You can have your guests sign or check-in when they enter the main event area.
Also, this would be a good time to hand them their takeaway souvenir. You can go for branded souvenirs such as koozies, USB keys, or pens. If they have your brand logon on them then it can prove to be an excellent way to market your brand to a wider audience.
At the end of the event, you can even send out thank you letters to your guests or collect surveys on things about the event like the arrangement, and hospitality and even ask for improvements as well. Doing this will show how much you value their opinion which will further help you do more successful events in the future.
Flexibility is the key
Planning such a big event can be a hassle but how much planning you do, none of it can save you from the out-of-left-field situations that can pop up at any time. You can plan almost anything and everything but sometimes you should let yourself go with the flow. If you don’t do this, then your event will flop if a surprise pops up. So be a little flexible with your approach.
We hope this helps to plan a successful summer event!
