Are you planning to set up an institution management system (IMS)? Schools, colleges, universities, and training academies use the software to make administration easy. As one of the key decision-makers, you wish to take a closer look at the benefits. So let’s understand how an advanced IMS can help your institution run smoothly.
Designed for individuals with a non-tech background
Do you think education management software works like those legacy dos based systems? Nope. Individuals from all age groups can handle education ERP web and mobile apps. There is no tech-savviness required.
The software has different interfaces for teachers, administrators, students, and parents. Students can browse notifications, reports and even download study materials via apps. Trainers can check homework, attendance status and share remarks on students’ performance.
Fee collection and receipts
Fee collection activity is one of the most complicated tasks for educational institutes.
The need for follow-up on fees has increased during the last two years. Thus, coordination between the finance team and administrators is crucial. Plus, the fee structure keeps on changing due to government regulations.
Setting fee structure for every course becomes easy with IMS. The software helps manage online payments and track fee records. Digital receipts get generated in the form of email and text messages.
Parents can pay fees via many online payment options. The payment gets processed automatically. So, administrative staff does not face an unnecessary workload. There is no scope for corruption or errors.
Attendance for virtual lectures
Biometrics or RFID attendance cards made attendance marking for physical classroom lectures easy. But what about online classes?
Training academies, colleges, and schools have opted for hybrid learning models. You can program the institution management software to work with LMS. It automatically marks attendance for trainees who attend online lectures.
Monitoring child’s performance
Keeping parents well-aware of their child’s academic progress is vital. Guardians prefer remaining aware of exam dates and daily class schedules. A system-generated email with a weekly schedule from IMS does the trick.
Trainers can upload report cards, observations, and suggestions online. Parents have the option to check their child’s progress via the school portal and apps. The feature enables them to take a look at insights while on the go. They can further guide kids in areas where they lack attention.
Better communication
The IMS can integrate with WhatsApp, email clients, and SMS service provider software. So, programming it to send automatic notifications for selected events becomes easy.
Maintaining records in compliance with regulations
May it be a training academy, college, university, or school. Every institute needs to store data in compliance with regulations. And auditors might seek access to records for donations, fee collection, or payroll anytime.
With IMS, administrators can automate data storage in necessary formats. Digital records also make report generation easy. As a result, auditors can complete their job faster, even remotely.
Best data security
Cybercrimes are on the rise; data breaches happen in almost every sector. Thus, storing school records, including sensitive data, on computers is not safe anymore.
The institute management software has cloud storage with excellent security features. Data transfer happens only via an encrypted connection. Admins can limit user access to the database. It helps ensure only authorized people have the right to view or edit.
Loss of crucial data due to malfunctioning or errors is too common in the sector. Educational institution management system ends all the record-keeping issues. Cloud-based storage keeps an extra backup for the data. Your organization can scale the virtual storage up or down as per needs.
Keeping track of equipment
Institute management software can work with trackers (tracking tag). So, keeping track of sports equipment, books, laptops, and classroom devices becomes manageable.
Payroll processing
Institutions have teaching and non-teaching staff. Plus, they hire guest lecturers and contract employees for various branches. Calculating working hours, leaves, deductions, bonuses, performance pay every month is challenging. Anyone working in the payroll team can elaborate on difficulties they face.
Institute management software offers all the data at a glance. So, the payroll team can make error-free calculations with ease and speed.
A single software for all branches
Schools, colleges, and coaching experts operate branches at many locations. Such organizations can install a single EMS for all sites. Branch-wise access ensures employees view information for their specific location.
Key decision-makers can track data for all the branches from a single dashboard. There’s no scope for miscommunication, data loss, or excess paperwork. Office administrators save time spent on inputting data in various systems.
Promotes transparency
Parents want transparency in fee structure and curriculum for courses. The government and donors appreciate access to info on the organization’s finances.
From attendance, fees, academic performance, curriculum for courses to the list of donors, every bit of information remains accessible with IMS. Sharing data via websites and apps becomes straightforward. Thus, it promotes transparency. And remember, donors prefer working with organizations that maintain transparency.
Yes, it saves cost in the long term
Institutions save funds spent on tons of paper. Plus, automation helps in reducing the human resource hours required for administrative tasks.
The IMS integrates with LMS and edutech apps. Trainers can upload text, PDF, audio podcasts, or digitized versions of notes in the system.
Everything gets shared with stakeholders within seconds. Trainees can access these materials at their convenience. It helps students learn at their own pace via devices of their choice. The software ensures a win-win situation for all.
Administrators can manage the organization from anywhere with a click. Stakeholders need an active internet connection to access the dashboard. No worries, it works on a laptop and smartphone as well. The most significant aspect is the ability of these software programs to scale up. As a result, you can accommodate more features and integrations in the future.
The endnote:
Do you wish to assist your administrators in managing the organization with ease? Install an IMS today. The system is cloud-based. It has features suitable for small and large educational institutions.
